OnTarget Accounts Receivable

The Accounts Receivable module is where information on all Customers is entered and maintained. For POS only clients, only two functions; Customer Maintenance and Payment Terms Maintenance are activated. The A/R module allows you a great deal of control over all aspects of your Customer data in a simple and straightforward manner.

The functions that make up the A/R module are:

Customer Maintenance Customer Maintenance is where you maintain information about your customers. For POS only users this is where the cash sale account is maintained.

Identification function This function allows you to maintain basic demographic data about the customer.

Financial function The Financial function allows you to set the Customer default payment terms (which may be overridden in POS and Order Entry invoicing), displays current balances and sales period and year to date, Pricing type codes, "subject to" sales tax codes, and credit card information.

Product Pricing and History displays a list of all products the customer has purchased, how many of each he has purchased year to date, and on the last invoice and the last price he paid. You can also give the customer a "Special" or contract price on an item, and even change the description of the item that prints on that customer's invoices.

Sales Analysis The sales analysis function allows you to display the dollar amount of the sales and the cost of goods sold for each customer. It also displays the dollar profit margin and sales profit percentage for both the current and previous years for sales analysis purposes.

Alternate Ship to Address The Alternate Ship To Addresses function allows you to have as many alternate "Ship To" addresses per customer as you need (You select which one you want to use in the Order Entry Invoicing function).

Invoice History The Invoice History function displays a listing of all invoices for this Customer. You have the option of displaying All or Open invoices only.

Shipping and Handling Policy The Shipping and Handling Policy function allows you to override the default Shipping and Handling policy for this Customer.

Notes Function The Notes Function allows you to enter miscellaneous information about a Customer. You have the option of displaying them every time an Order is entered for this customer.

Miscellaneous The Miscellaneous function allows you to enter and maintain miscellaneous sales related information about this Customer.

Customer Mass Maintenance Customer Mass Maintenance provides you with an "Excel style" spreadsheet view, to allow you to quickly and easily update a single item for multiple records.

Payment Terms Maintenance Payment Terms Maintenance allows you to create and modify the payment terms that you are willing to accept for your business. These are used by the POS, Order Entry Invoicing and A/R modules.

Source of Customers Maintenance This function allows you to enter and maintain the different "sources" that a customer might come from. This is useful for tracking the effectiveness of your different marketing methods.

Post Charges The Post Charges function allows you to post miscellaneous Debits and Credits to a Customer's account when necessary.

Post Payments The Post Payments function allows you to post payments and adjustments to customer accounts and Miscellaneous Cash receipts, as they come in.

Post Service Charges The Post Service Charges function allows you to create service charge invoices each month based on the customer's service charge rate and Past due balance, and post them to the customer's account. Customers assigned a service charge rate of 0 or no pending past due balance are skipped.

Customer Special Price Maintenance The customer special Price Maintenance job allows you to set up "special pricing" for a particular item for a particular customer.

Accounts Receivable End of Month Processing The Accounts Receivable End of Month Processing function allows you to clear all paid invoices and credits from the Customers' accounts, once monthly statements have been printed.

Customer Listing The Customer Listing report prints a listing of Customer names, addresses, account and phone numbers.

Customer Payment History The Customer Payment History report prints a list of all payments received from a customer and which invoices they were applied to.

Aged Trial Balance The Aged Trial Balance report displays the A/R balances, detail and aging for customer accounts.

Customer Statements The Customer statements report displays the Statements for each customer.